Projector & Screen Rental in Minneapolis & Minnesota
Projector, big screen, and presentation sound — delivered, set up, and tested before your first guest walks in. With an on-site technician if the event can't afford a glitch. From $650.
A presentation lives or dies on two things: whether people can see it, and whether they can hear it. We bring both — the right projector for your room's light, a screen sized to your audience, and a PA so the back row stops leaning forward. You bring the laptop; everything else is handled.
Presentation Packages
Pick by room size and lighting. Every package includes the projector, screen, sound, delivery, full setup, and a test run of your actual slides before the event starts. Want it run for you? Add a dedicated on-site technician to any package for +$350 — they manage levels, mic handoffs, and any glitches for the whole event. With the technician you can also add professional audio recording of your event (+$100): a clean feed straight from our mixer, delivered as files the next day.
Basic
Meetings & small rooms · up to ~40 people
Everything a smaller meeting or training session needs: bright projector, crisp 100-inch picture, and a speaker so the back row hears every word.
Standard
Conferences & bright rooms · 40-150 people
A high-brightness projector that stays vivid even with the lights on, a big 120-144″ screen, stereo sound, and a wireless mic so the presenter can move freely.
Premium
Conferences with a stage presence · podium included
The complete conference look: high-brightness projector, big screen, stereo sound, wireless mic for the presenter who moves — plus a presentation podium with its own microphone for speeches, panels, and awards.
Note: These cover most meetings and conferences as-is — and we build custom setups when your event needs more: an on-site technician (+$350), audio recording of the talks (+$100, together with the technician), extra microphones for panels, a second screen, or sound for a larger hall. Tell us the room and the headcount, we'll quote exactly what you need. Note: recording runs through our sound system and mixer, so it's available with our packages — not with projector-only rentals.
See full equipment catalog and a la carte pricing on the pricing page.
* Free delivery, setup & pickup within 20 miles of Twin Cities. Travel fee applies beyond.
Which Package Fits Your Event?
| Your situation | Best fit |
|---|---|
| Team meeting, training, or workshop in a normal conference room — lights can be dimmed | Basic — $650 |
| Bright room, windows, or lights staying on; audience of 40-150; presenter wants to walk around | Standard — $780 |
| Conference with speeches, panels, or awards — you want a podium and a proper stage presence | Premium — $900 |
| Multiple presenters, videos with sound cues, Q&A, leadership or clients in the room — someone should run it live | Any package + technician (+$350) |
| You want the talks recorded — for a podcast, training archive, or people who couldn't attend | Technician + recording (+$350 +$100) |
Explore Our Other Services
Book Your Sound & Lighting
Get a free quote for speaker rental, event lighting, or a complete sound system package. We reply within 1 hour.
🕐 Availability
Open 7 days a week
Same-day booking
Free consultation
Custom packages
Free setup within 20 miles of Twin Cities
📍 Service Area
All MN & WI
What Makes a Presentation Setup Actually Work
Most rented projectors end up on a wobbly table, aimed at a beige wall, with audio played through laptop speakers. It technically works — the way a phone flashlight technically lights a room. The difference between that and a setup people remember as "professional" is brightness matched to the room, a real screen at the right height, and sound that carries speech clearly to the last row. That's the whole service.
Brightness is the decision that matters most
Lumens are to projectors what watts are to speakers — the number everyone quotes and almost nobody translates. Here's the translation: in a dimmed room, 4,000 lumens gives you a rich, saturated image. Add daylight through windows, or an audience that needs the lights on to take notes, and that same image washes out to a gray ghost. That's what the 5,500-6,500-lumen WUXGA (1920×1200) projector in our Standard and Premium packages is for — it holds a readable, vivid picture in conditions that kill ordinary projectors. We ask about your room before recommending a package, because the wrong answer here is the most common way presentations go wrong.
Sound is half the presentation
Every package includes a real PA — because a brilliant image with inaudible narration is still a failed presentation. Speech needs different handling than music: clarity over volume, a microphone that doesn't feed back when the presenter walks past a speaker, and video audio routed through the system instead of a laptop's built-in speakers. This is the part we've been doing at events across Minnesota for years — the projector just gives the sound something to point at.
What the on-site technician add-on actually does
Setup-and-leave works fine for a simple slideshow. But the moment your event has moving parts — three presenters sharing two microphones, a video with a sound cue, an awards segment, a panel Q&A — someone has to run it. Add the technician (+$350 with any package) and that someone is ours: levels balanced live, mics handed off and muted at the right moments, the next presenter's laptop swapped without dead air, and any glitch fixed while the audience never notices. The host stays a host instead of becoming IT support in a suit.
And since the technician is already at the mixer, they can also record your event (+$100)— a clean stereo feed of every presentation and speech, straight from the microphones, delivered as files the next day. Companies use it for podcasts, training libraries, and the colleagues who couldn't make it.
Delivered, assembled, tested — before anyone arrives
Every package includes delivery, full setup, and — this is the part that matters — a test of your actual presentation on the actual equipmentbefore guests walk in. Your laptop connected, your slides on the screen, your video's audio through the PA. Free within 20 miles of the Twin Cities; statewide beyond that with a per-mile travel fee. After the event, we break everything down and disappear. The room looks like we were never there — the presentation suggests otherwise.
Nobody remembers a projector that worked. Everybody remembers the one that didn't.Book the kind people don't have to remember.
Frequently Asked Questions
Our presentation packages run from $650 (Basic — up to 4,000-lumen projector, 100″ screen, speaker, and wired mic) to $780 (Standard — 5,500-6,500-lumen projector, 120-144″ screen, two speakers, wireless mic) and $900 (Premium — the Standard setup plus a presentation podium with its own microphone). A dedicated on-site technician can be added to any package for +$350. Every package includes delivery, professional setup, testing before your event, and pickup within 20 miles of the Twin Cities.
It depends on how much light you can't control. In a dim conference room or evening event, 4,000 lumens (our Basic package) looks great. If your room has windows, daylight, or the lights need to stay on for note-taking, go with the 5,500-6,500-lumen WUXGA projector in the Standard or Premium package — that's the difference between a washed-out image and a presentation people can actually read. Not sure? Send us a photo of the room and we'll tell you honestly which one you need.
The AV industry uses the 4/6/8 rule: for slides with detailed text and numbers, the farthest viewer should sit no more than 4 times the screen height away; for typical presentations, 6 times; for video, 8 times. In practice, our 100″ screen comfortably covers rooms up to about 40 people, and the 120-144″ screens cover halls of 150+. If your audience is bigger or the room is unusually long, tell us the layout — sometimes the right answer is a bigger screen, sometimes it's just placing it higher.
Yes — that's the standard setup. We connect over HDMI (adapters for USB-C available — just tell us what device you're presenting from), test your actual slides on the actual screen before guests arrive, and make sure embedded videos play with sound through the PA, not through laptop speakers.
For a simple slideshow in one room — usually not, and we'll tell you so. The technician (+$350 with any package) earns their keep when there are multiple presenters handing off microphones, videos with sound cues, a Q&A segment with a roaming mic, or a high-stakes audience where a frozen screen for five minutes is not an option. If the event matters enough that you're reading this answer, add the technician and stop thinking about equipment entirely.
The podium (lectern) in our Premium package is a proper speaker's stand with its own dedicated microphone — the setup you see at conferences, fundraisers, and award ceremonies. It gives speakers a natural home on stage: notes lie flat, the mic is always at mouth height, and nobody fumbles with a handheld. If your event has formal speeches, introductions, or multiple people stepping up to speak, the podium is what makes it look and sound organized.
Yes — professional audio recording is a +$100 add-on, available together with the on-site technician (+$350). We record a clean stereo feed straight from our mixer: every word from every microphone, without room echo or audience noise — far better than any camera or phone recording from the back of the room. You get the files the next day, ready for a podcast, training archive, internal recap, or transcription. One honest condition: the recording runs through our sound system and mixer, so it's available with our packages — we can't record events running on someone else's sound.
Sound is included in every package — that's the point. A projector without a PA means nobody past the third row hears your presenter or your video audio. Basic includes one powered speaker and a wired microphone; Standard and Premium include two speakers in stereo and a wireless microphone (Premium adds a podium with its own mic on top). If you need extra mics for a panel discussion, ask — we'll add them to the quote.
Yes, for evening events — projectors compete with the sun and lose, so outdoor screenings work after dusk. For an outdoor movie night or evening presentation we'll bring the brighter projector, position the screen away from ambient light, and weight everything against wind. If you're planning a daytime outdoor event, talk to us first — we'll be honest about what will and won't be visible.
A week ahead is comfortable; we take shorter-notice bookings when the calendar allows — ask, we reply within the hour. Delivery, setup, and pickup are free within 20 miles of the Twin Cities. Beyond that we serve all of Minnesota with a per-mile travel fee — we regularly cover events from Faribault to Mora.
Ready for a Presentation That Just Works?
Tell us the date, the room, and the headcount — we reply within 1 hour with an exact quote.